With Employee Self Service, administration is no longer the responsibility of one person or department. Instead, the administrative burden is distributed throughout the organization. By choosing to administer at the source, you prevent errors. Employee Self Service is easy, transparent and faster.

The benefits of Employee Self Service:

•  Less error-prone
•  Information is always up-to-date
•  More insight
•  HR has time for strategic HRM
•  Tailored to your company
•  Employees are available 24/7

Examples of Employee Self Service

• Update personal information (address, phone number)
• Request leave
• Report sickness
• Submit expense claims

Managers prefer to have as much control as possible. With Manager Self Service (MSS), they take over part of the HR tasks.

More work? Not at all. Managers and supervisors are more involved with their employees. By always working with the most up-to-date information, they are aware of what is going on and can intervene earlier if necessary.

The benefits of Management Self Service:

• Less error-prone
• Task-driven work
• Right to enter mutations of own department
• Insight into key figures and steering figures of the department
• HR has time for strategic HRM

Examples of Management Self Service

• View and edit employee personnel files
• Review expense claims
• Approve leave and report sick leave
• Record talent management conversation reports
• Register employees in and out of service
• Extend or terminate contracts

By using workflows, administrative work disappears and automated controls save you a lot of time. All of this means that as a payroll administrator, you have more time for specialized payroll matters.

The benefits of payroll administration with AFAS

• HRM & Payroll in one system
• Less administration thanks to smart automation
• Insight with dashboards
• Always up-to-date collective labor agreement (cao)
• Mutations do not disrupt your control process because you can close the payroll period.
• The Payroll Auditor detects errors in the payroll process

Automatic checks with the Payroll Auditor

Together with our clients, we have developed the Payroll Auditor: your personal assistant for all checks on the payroll process. The Payroll Auditor performs more than 130 standard checks, preventing errors in payroll administration and reducing the time spent on checking payroll.

The standard recruitment and selection process involves numerous small administrative tasks, from setting up vacancies to preparing for a candidate’s first day. However, with AFAS, you can manage everything from a single, centralized location. By integrating OutSite (your own Working At-site) and InSite (your employee portal), you can build a fully customized application portal. This allows candidates to enter their own information, while the system automatically interacts with them. We call this Sollicitant Self Service. Furthermore, when you have a new vacancy, you can use the job alert feature to notify the appropriate candidate(s).

With AFAS, you can also access comprehensive management information to monitor the recruitment process effectively. This feature enables you to stay on top of the recruitment process, allowing you to identify areas for improvement and optimize the recruitment process.

On average, 35% of new employees leave the company within two years. Especially for large organizations, this can involve a lot of administration. It is important to automate this process as much as possible.

Inflow

When you have a suitable candidate for a position, the process of hiring begins. The manager starts this process in InSite. By using profiles and workflows, the process takes place entirely controlled and digital. Our ID check through Valicare (optional) ensures that everything goes smoothly.

After hiring the employee, you want them to be successful as soon as possible. For this, the employee needs tools such as a laptop or phone, but also an education program. By setting up workflows intelligently, all of these tasks are automatically started. This way, your new employee gets off to a flying start!

Throughflow

From the first day the employee is hired, they work on their career. In AFAS software, you record everything. This results in the necessary management insights. You can easily manage:

• Contract extensions
• Salary changes
• Job changes
• Contract changes
• Schedule changes
• Transfers

Outflow

There are also employees who leave your organization. Is the outflow process already arranged? Do you record the content of the exit interview? This provides useful information to improve your business operations. Record the reason for the outflow as well, so you can use it for statistical data.

Within InSite, there is an ESS/MSS functionality to resign. The workflow behind it ensures that the personnel administration is also informed of the employee’s departure to arrange the final salary payment.

Career advancement or talent development is an important part of effective talent management. Identify the competencies of employees and check which ones they need for their job, or see if their current competencies can be adapted or developed to suit another role. Some companies use a talent development model, which may be worth considering for your organization.

Employee Training Portal

InSite provides a knowledge portal that contains information about courses, training programs, and diplomas. All the courses and training programs you have completed will be listed in your employee file, along with a certificate of participation or a diploma. To further develop your talent, you can also register for new courses or training programs via the portal.

Competency Management (performance review)

Personal development can be guided through competency management, which defines the competencies required for each position. In addition, you can use performance reviews to ensure that personal development is documented in the employee’s file.

With AFAS Software, your employees always know how many vacation days they have left. And thanks to Employee Self-Service (ESS), you can easily book your own leave using the AFAS Pocket app or via InSite.

Self Service for leave

• Buying, selling, booking, or canceling leave
• Different types of leave, such as vacation, parental leave, unpaid leave, and special leave
• Reason for leave (self-managed)

Smart Integrations

• You always have up-to-date collective labor agreements
• Link with Projects (optional)
• Link with your calendar (optional)

Absence is related to being absent due to illness, pregnancy, or a work-related accident. The process begins with reporting sick and ends with a return-to-work notification. The progression of absence is managed through workflow tasks.

With AFAS Software, absence management becomes a fully automated process through InSite. Based on an absence report, tasks are automatically initiated using alerts. These tasks are then picked up by the manager or company doctor. All tasks related to the Dutch Gatekeeper Improvement Act (WVP) are included.

The extensive absence management capabilities in AFAS include:

• Closure period
• Digital submission to the Employee Insurance Agency (UWV)
• Occupational Health and Safety (ARBO) agency
• Waiting days
• Absence profiles
• Absence management
• Company doctor portal

Remote working during the COVID-19 pandemic presents a new challenge for HR. How do you manage travel expenses and introduce a work-from-home allowance? And how do you maintain visibility of staffing levels?

With AFAS Software, employees can record their remote working days. This provides insight into staffing levels in the department and can be linked to a work-from-home allowance.

The right to be forgotten can be easily executed by blocking or deleting the relevant data, or making it unrecognizable. AFAS offers various options for this.

Data portability is a major focus of the legislation. Our software provides sufficient options, such as analysis and reports via PDF and/or XML, to comply with the legislation. It is possible to block data that is no longer in use and delete files from employee records and applicant profiles. All actions, such as deletion, are logged, providing proof that data has been deleted.

With our BI dashboards, you can display important HR data in a clear and understandable way. You can turn raw data into comprehensible information, providing you with up-to-date management information!

The following dashboards are available as standard:

• Absence: ESS
• Absence: HRM
• Absence: MSS
• Choice model
• Development of salary scales
• Fleet management
• Fleet review
• Garnishments and loans: ESS
• Garnishments and loans: HRM
• Leave: ESS
• Leave: HRM
• Leave: MSS
• Occupancy
• Organizational chart
• Payroll regulations
• Recruitment and selection
• Salary mutations
• Social
• Social annual report
• Social: key figures
• Staffing management
• Succession planning
• Teachers register (education)
• Wage costs
• Work and Security Act (Dutch employment law)