One solution for your entire organisation
One system to streamline all business processes
You will only experience true efficiency when you work
with one system that manages all of your business processes
Whether it’s your accounting, HR processes, projects or order management, automating your processes minimizes the chance of errors, gives you insight into important figures, and reduces administrative burdens. This gives you more time for what really matters.
Your administration is all interconnected. So it makes sense to do this in one system. With our ERP software, we make this easier for you. How? You’ll read more about it in this brochure!
One solution for your
entire organisation
Looking for a way to streamline all your business processes?
AFAS offers a complete solution for HRM, Payroll, Procurement, Financial Administration, CRM, Project Administration, Workflow, and Document Management.
The main advantage of our software is that you only have to enter data once. Additionally, you’ll find that many of your business processes are interconnected. For example, your accounting department will benefit from a well-filled CRM, and an invoice can easily be generated from your project administration or a sale.
By automating repetitive tasks, your employees can focus on more valuable work, reducing the likelihood of errors and ultimately saving time. And with less administration, you’ll have more time to dedicate to providing fantastic service to your customers and stakeholders. In short, our ERP software offers a comprehensive, streamlined solution for your entire organization.
Product tour
Product tour of our ERP-software
With our ERP software, you can capture all important business processes in one system. In the product tour, we demonstrate how our software works and all the capabilities it offers.
Prefer a demo customized to your organization? Schedule an appointment!
Financial
Let our software automate as many financial processes as possible, so you can save time for truly important matters.
CRM
CRM is the foundation for almost all your processes. Easily capture all contact moments with your clients: digitally and as automated as possible.
HRM & Payroll
Handle your tasks such as payroll processing, leave, absence management, and recruitment & selection with just one click.
Project management
Gain insight and control over your projects, from preliminary estimation to post-project analysis.
Order management
Simplify your administration from order to delivery with order management. More orders, less work!
AFAS Online
With AFAS Online, you can work safely in the cloud and get started quickly thanks to the AFAS Template.
Financial
Financial administration
Stop administrating, start automating!
AFAS Software is dedicated to automating financial processes to make bookkeeping a seamless part of your business operations. With our software, all financial processes are accurately recorded, ensuring your accounting is always up to date.
Invoicing is made simple with our one-click solution for billing billable hours and subscriptions. Plus, repetitive administrative work can be easily automated to reduce the burden on your staff.
Whether your invoice is generated manually or automatically, it will be automatically saved and sent to your customer’s administration, while also being posted in your own accounting system. In the event of payment issues, our system will alert your customers to approaching payment terms.
At AFAS, we aim to streamline all financial processes to achieve maximum automation and accurac
All financial processes integrated in one package
The aim is to have the software perform as many administrative tasks as possible, freeing up more time for you to focus on truly important matters, such as informing and advising other departments and colleagues based on up-to-date information.
AFAS InSite is a platform that brings together all of your company’s processes. Here, for example, you can see a invoice in the workflow.
Profit is the back office. From here, you set up all your processes.
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The AFAS Finance Auditor is your personal accounting assistant. By default, it checks your accounting for more than 100 errors and warnings. You can also easily add your own points to it. From the notification, you can navigate directly to the source to resolve the issue.
Make sure to do this at least during the monthly closing, but it’s even better if you can incorporate it into your weekly tasks.
Every organization deals with purchasing. Whether it’s goods or services from third parties or office supplies and corporate gifts. However, many purchasing processes are not sufficiently structured within the organization and its information systems, leading to a proliferation of suppliers and a lack of control over quality and purchasing conditions. By taking a strategic approach to purchasing processes and embedding them in your ERP system, you maintain control over the process and its outcomes.
That’s why you work with purchase requests. The request goes through a workflow and is converted into a quote or order. Requests can be made from a product catalog, through a free request or via an OCI link. OCI is used to order from the supplier’s webshop and automatically record a purchase request in AFAS.
Using the BI-dashboards, you can display important financial data in a clear and concise way. You can turn raw data into understandable information, providing you with current steering information!
The following dashboards are available as standard:
- Budget Holder
- Budgeted Income Statement
- Contract Management
- Creditors
- Debtors
- Expenses (+ detailed breakdown)
- Fixed Assets
- Liquidity
- Profit and Loss
- Sales Revenue
- Spend Management
- Tax Recap
- Year-end Financial Statements
Knowing what costs to expect and when they need to be paid is crucial for your organization. In addition, proper registration of obligations and contracts with suppliers is essential to prevent unexpected and unintended contract extensions!
The software proactively notifies you when a contract expires. In addition, invoices can be automatically paid because you have already recorded this in the contract.
A satisfied customer is also willing to pay the invoice. If everyone paid the received invoices on time, you wouldn’t need customer debt management. However, the reality is different. Unfortunately, sending one or more reminders has become commonplace nowadays. Therefore, monitoring the overdue payments and setting up a reminder process is necessary. If the customer has paid too much or if the balance is negative due to the issuance of a credit note, you can also refund the balance.
Whether it’s subscriptions, reminders, or collection orders, with AFAS Software, you can make your customer debt management a lot easier. And with the accompanying dashboard, you always know the status of your customer debt management.
Goodbye paper invoice flows: E-invoicing is the new reality. Automatically generated and processed, without human intervention. This prevents errors and time-consuming double work.
From now on, the invoicing process runs entirely digitally. You immediately benefit from the advantages: it is safer, cheaper, and faster. AFAS has been fully UBL-ready since 2008.
The financial performance figures are updated daily and fully transparent, rather than just annually, quarterly, or monthly. The approach of focusing on exploitation to guide the organization not only provides direction for financially literate individuals, but also makes it available to the entire organization.
Processing the administration is a daily recurring activity. Some transactions are done daily, while others are done weekly or even monthly. To guide your organization, it is essential to keep up with the administrative processing. If you have to provide monthly figures and only half are booked, it is better not to submit anything. It is important to execute your processes that affect the result with as little effort as possible.
With AFAS Financial, you can easily process:
- Bank statements (automatically read in with bank linkage)
- Book transactions
- Collection orders
- Current account
- Fixed assets
- Invoices (+ E-invoices)
- Opening balance
- Payment orders
- Refunds
- Salary journal entries
The use of a subscription model is becoming increasingly popular. When offering subscriptions, you want to avoid any hassle with management and periodic billing. AFAS’ subscription software helps you keep track of everything and easily manage and invoice all your subscriptions.
Selling subscriptions to products and services offers great opportunities for quickly expanding your customer base and provides a good basis for recurring revenue. However, the risk is that the administrative burden increases. With AFAS’ subscription functionality, you have clear insight into the purchase and sales prices, price agreements per customer, and can automatically invoice and process revenue with just one click in your accounting. This way, you can achieve maximum results with minimal administrative work.
Here are some things you can do with subscriptions:
- Booking of accruals for revenue
- Collective price changes
- Crediting
- Deviating collection
- Subscription invoicing (including pro forma)
- Subscriptions with foreign currency
Submitting tax return is mandatory. The tax return must be prepared and submitted digitally to the Dutch tax authorities per period, within one month after the reporting period.
Fortunately, submitting a tax return becomes much easier with AFAS Software. The return is digitally transmitted via the AFAS certificate, and everything is done completely digitally. Therefore, there is no need to manually enter anything on the tax authority’s website anymore.
CRM
CRM
Capture all contact moments: digitally and automatically!
To provide the best possible service to your relationships, it is essential to have a clear and centralized record of their data. This enables you to have a complete and current understanding of your relationships and their interests. This is precisely the core of our CRM system, which integrates all information about your relationships in one place. This includes data from current and potential customers, supplier data, correspondence, campaigns, quotes, and financial data.
In AFAS CRM, relationship management is the backbone of all your business operations. A prime example of this is the digital file, which allows you to access and update all activities related to customers, employees, or relationships, from any location. By integrating your critical business processes with CRM, you can access a comprehensive file containing customer visits, email communications, ongoing forecasts, quotes, and invoices, all in one convenient location. This seamless integration ensures that you have a 360-degree view of your relationships, enabling you to make informed decisions and improve your business operations.
All your relationships in one system
The ideal foundation for your business processes
CRM software is used to manage relationships. You can capture not only customers, but also prospects, employees, suppliers, and job applicants in your CRM.
On your personal InSite, you can manage all of your relationships. You can access the dossier, add new relationships, or update the forecast. Everything is captured in one comprehensive file!
With the AFAS Pocket app, you have CRM in your pocket, which is perfect if you’re frequently on-the-go.
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With OutSite, you can build your own customer portal. What makes OutSite unique is that it retrieves data from your “back office” and provides it to the outside world in a secure environment. And, thanks to the content management system (CMS) behind OutSite, you can easily build and maintain your own website yourself.
What kind of portals can you create with OutSite?
- Accountancy portal
- Business website
- Course portal
- Customer portal
- Order portal
- Volunteer portal
- Recruitment site
Example course portal
Examples of processes through your own customer portal:
- Course management
- Digital signing of quotes
- Insight into invoices
- Incidents & ticketing
- Managing subscriptions
With Forecast, you can gain insight into all ongoing sales processes, the potential likelihood of success, and the expected orders in the coming period. In addition, you can also record the reasons why unscored orders were not successful. This wealth of information can be used to improve your organization by addressing the reasons why a customer did not choose you, ensuring that it does not happen again in the future. You can also record which competitors you are competing against for this order.
Working smart with forecasting
- Forecast can be filled based on quotes from order management.
- Forecast forms the basis for pre-calculation in projects.
- The sales employee has insight into his or her processes.
Record the entire sales process
- Source
- Competitors
- Forecast statuses
- Contact moment
- Quote workflow
- Campaigns (marketing)
The file is automatically populated from various parts of the system. Depending on the organization, customers will be served from a specific part of the ERP system. For example, a trading company will invoice from order management, a construction company will invoice from project administration, and a property developer will invoice from subscription administration. All these business processes contribute to automatic file building.
What is automatically recorded?
- Subscriptions (such as invoices and contracts)
- Course administration
- Debt management
- Invoicing
- Project administration
With course management, you are guaranteed a fast, integrated, and accurate handling of all registrations of contacts attending a course, seminar, or event. Of course, you can also create internal training courses and automatically keep track of which employees are present. You can even set up course trajectories for your colleagues.
Key features
- Automatic file building
- Automatic invoicing
- Automatic reminders
- Attendance list tracking
- Certificate generation
- Offer courses through your own portal
- Integration with accounting
- Insight with dashboards
- Manage discount vouchers
Course management for internal use
Employees can easily sign up for a course via the internal portal. If desired, this will first be checked by the manager or department in charge. In the meantime, everything is automatically stored in the digital file in the background. This way, you always have insight into the development of your employees!
Course management for external use
With course management, the process from registration to invoicing of courses is optimally organized. You are assured of a fast, integrated, and accurate handling of all registrations of contacts who follow a course or seminar with you.
With the software from AFAS, you have everything you need to comply with the most up-to-date privacy legislation. This ensures that the privacy of your contacts is safeguarded. Pleasant for your organization and for your contacts. You can trust us, and we also have various certifications. For example, the Data Pro certificate shows that our software meets GDPR legislation.
All data is hosted in the Netherlands under Dutch legislation. In addition, you are assured of a daily backup.
With the BI dashboards, you can display important CRM data in a clear way. You turn raw data into understandable information. And that gives you up-to-date steering information!
The following dashboards are available as standard:
- Course management
- Files
- Event intelligence
- Forecast per industry or department
- Closed forecast
- Unscored forecast
- Open forecast
- Open workflows
HRM & Payroll
HRM & Payroll
Less administration, more time for strategic HR
With AFAS software, you streamline all HR & payroll processes and minimize the administration involved. The result? You spend less time on administration and can focus on strategic HR.
Administration such as leave, absence, and payroll processing currently takes up a lot of your time. And yet, these administrative tasks are no longer your primary focus. HR is shifting. Themes such as workplace happiness and strategic workforce planning take priority.
With the HRM & Payroll modules, you regain control of your HR processes. Automate time-consuming administration, engage your team better, and use our smart dashboards for more control and insights. The result? You have time for what really matters.
Get started with ESS & MSS
Engage your employees in HR processes
Are you still relying on one person or department to handle all your administration? With our Employee Self Service (ESS) and Manager Self Service (MSS), those days are over. Now, every employee can easily update their HR information at any time. Our ESS and MSS systems are available 24/7, and can be accessed through the convenient AFAS Pocket app. By empowering your employees with the ability to manage their own HR data, you can reduce the burden on your HR department and improve overall efficiency.
On your own InSite, you bring all your HR matters together. InSite can also be used as an intranet. This way, you work with one portal for all your employees.
Through the AFAS Pocket app, employees take care of all their HR matters themselves. Book hours? AFAS Pocket! Bought something and want to declare it? AFAS Pocket!
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With Employee Self Service, administration is no longer the responsibility of one person or department. Instead, the administrative burden is distributed throughout the organization. By choosing to administer at the source, you prevent errors. Employee Self Service is easy, transparent and faster.
The benefits of Employee Self Service:
- Less error-prone
- Information is always up-to-date
- More insight
- HR has time for strategic HRM
- Tailored to your company
- Employees are available 24/7
Examples of Employee Self Service
- Update personal information (address, phone number)
- Request leave
- Report sickness
- Submit expense claims
Managers prefer to have as much control as possible. With Manager Self Service (MSS), they take over part of the HR tasks.
More work? Not at all. Managers and supervisors are more involved with their employees. By always working with the most up-to-date information, they are aware of what is going on and can intervene earlier if necessary.
The benefits of Management Self Service:
- Less error-prone
- Task-driven work
- Right to enter mutations of own department
- Insight into key figures and steering figures of the department
- HR has time for strategic HRM
Examples of Management Self Service
- View and edit employee personnel files
- Review expense claims
- Approve leave and report sick leave
- Record talent management conversation reports
- Register employees in and out of service
- Extend or terminate contracts
By using workflows, administrative work disappears and automated controls save you a lot of time. All of this means that as a payroll administrator, you have more time for specialized payroll matters.
The benefits of payroll administration with AFAS
- HRM & Payroll in one system
- Less administration thanks to smart automation
- Insight with dashboards
- Always up-to-date collective labor agreement (cao)
- Mutations do not disrupt your control process because you can close the payroll period.
- The Payroll Auditor detects errors in the payroll process
Automatic checks with the Payroll Auditor
Together with our clients, we have developed the Payroll Auditor: your personal assistant for all checks on the payroll process. The Payroll Auditor performs more than 130 standard checks, preventing errors in payroll administration and reducing the time spent on checking payroll.
The standard recruitment and selection process involves numerous small administrative tasks, from setting up vacancies to preparing for a candidate’s first day. However, with AFAS, you can manage everything from a single, centralized location. By integrating OutSite (your own Working At-site) and InSite (your employee portal), you can build a fully customized application portal. This allows candidates to enter their own information, while the system automatically interacts with them. We call this Sollicitant Self Service. Furthermore, when you have a new vacancy, you can use the job alert feature to notify the appropriate candidate(s).
With AFAS, you can also access comprehensive management information to monitor the recruitment process effectively. This feature enables you to stay on top of the recruitment process, allowing you to identify areas for improvement and optimize the recruitment process.
On average, 35% of new employees leave the company within two years. Especially for large organizations, this can involve a lot of administration. It is important to automate this process as much as possible.
Inflow
When you have a suitable candidate for a position, the process of hiring begins. The manager starts this process in InSite. By using profiles and workflows, the process takes place entirely controlled and digital. Our ID check through Valicare (optional) ensures that everything goes smoothly.
After hiring the employee, you want them to be successful as soon as possible. For this, the employee needs tools such as a laptop or phone, but also an education program. By setting up workflows intelligently, all of these tasks are automatically started. This way, your new employee gets off to a flying start!
Throughflow
From the first day the employee is hired, they work on their career. In AFAS software, you record everything. This results in the necessary management insights. You can easily manage:
- Contract extensions
- Salary changes
- Job changes
- Contract changes
- Schedule changes
- Transfers
Outflow
There are also employees who leave your organization. Is the outflow process already arranged? Do you record the content of the exit interview? This provides useful information to improve your business operations. Record the reason for the outflow as well, so you can use it for statistical data.
Within InSite, there is an ESS/MSS functionality to resign. The workflow behind it ensures that the personnel administration is also informed of the employee’s departure to arrange the final salary payment.
Career advancement or talent development is an important part of effective talent management. Identify the competencies of employees and check which ones they need for their job, or see if their current competencies can be adapted or developed to suit another role. Some companies use a talent development model, which may be worth considering for your organization.
Employee Training Portal
InSite provides a knowledge portal that contains information about courses, training programs, and diplomas. All the courses and training programs you have completed will be listed in your employee file, along with a certificate of participation or a diploma. To further develop your talent, you can also register for new courses or training programs via the portal.
Competency Management (performance review)
Personal development can be guided through competency management, which defines the competencies required for each position. In addition, you can use performance reviews to ensure that personal development is documented in the employee’s file.
With AFAS Software, your employees always know how many vacation days they have left. And thanks to Employee Self-Service (ESS), you can easily book your own leave using the AFAS Pocket app or via InSite.
Self Service for leave
- Buying, selling, booking, or canceling leave
- Different types of leave, such as vacation, parental leave, unpaid leave, and special leave
- Reason for leave (self-managed)
Smart Integrations
- You always have up-to-date collective labor agreements
- Link with Projects (optional)
- Link with your calendar (optional)
Absence is related to being absent due to illness, pregnancy, or a work-related accident. The process begins with reporting sick and ends with a return-to-work notification. The progression of absence is managed through workflow tasks.
With AFAS Software, absence management becomes a fully automated process through InSite. Based on an absence report, tasks are automatically initiated using alerts. These tasks are then picked up by the manager or company doctor. All tasks related to the Dutch Gatekeeper Improvement Act (WVP) are included.
The extensive absence management capabilities in AFAS include:
- Closure period
- Digital submission to the Employee Insurance Agency (UWV)
- Occupational Health and Safety (ARBO) agency
- Waiting days
- Absence profiles
- Absence management
- Company doctor portal
Remote working during the COVID-19 pandemic presents a new challenge for HR. How do you manage travel expenses and introduce a work-from-home allowance? And how do you maintain visibility of staffing levels?
With AFAS Software, employees can record their remote working days. This provides insight into staffing levels in the department and can be linked to a work-from-home allowance.
The right to be forgotten can be easily executed by blocking or deleting the relevant data, or making it unrecognizable. AFAS offers various options for this.
Data portability is a major focus of the legislation. Our software provides sufficient options, such as analysis and reports via PDF and/or XML, to comply with the legislation. It is possible to block data that is no longer in use and delete files from employee records and applicant profiles. All actions, such as deletion, are logged, providing proof that data has been deleted.
With our BI dashboards, you can display important HR data in a clear and understandable way. You can turn raw data into comprehensible information, providing you with up-to-date management information!
The following dashboards are available as standard:
- Absence: ESS
- Absence: HRM
- Absence: MSS
- Choice model
- Development of salary scales
- Fleet management
- Fleet review
- Garnishments and loans: ESS
- Garnishments and loans: HRM
- Leave: ESS
- Leave: HRM
- Leave: MSS
- Occupancy
- Organizational chart
- Payroll regulations
- Recruitment and selection
- Salary mutations
- Social
- Social annual report
- Social: key figures
- Staffing management
- Succession planning
- Teachers register (education)
- Wage costs
- Work and Security Act (Dutch employment law)
Project management
Project management
The project administration has never been clearer
With AFAS software, your entire project administration per project is consolidated in one central system. Ideal for project employees, project managers, and customers.
That’s why we have developed software that ensures efficient, clear, and easy project administration. By integrating your projects into software, you digitize and automate the processes surrounding project management. This creates an overview of all ongoing projects in your organization. The hours worked for each project are always clear. You don’t even have to worry about invoicing because it automatically follows from the project administration. This way, you have your hands free for your core tasks: from management to customer contact.
Increase your productivity with project administration
AFAS Software provides a comprehensive project administration tool that enables you to efficiently manage your projects. The system stores all project-related data in one centralized location, making it ideal for project employees, managers, and customers. By using this tool, you can easily monitor the progress of your project and ensure that all stakeholders are up-to-date with the latest information.
On your own InSite, you can do the complete project administration, including booking hours and pre- and post-calculation.
You can also easily book your hours on the go or when you have many employees working in the field via the AFAS Pocket app.
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A clear pre-calculation ensures transparency for both you and the client. To have an overview of how many hours and materials can or may be spent on a project, you use the pre-calculation.
The power of an ERP system
When working on project-driven tasks, multiple departments are often involved, which can lead to a lot of administrative work. Luckily, with AFAS Software, you no longer have to manually enter this information. You can easily fill in the pre-calculation using a sales forecast or sales data of products. Additionally, scheduling employees for a project is a breeze since all relevant information is stored in the HRM system. This integrated approach makes managing your projects significantly easier and more efficient.
What can you record in the pre-calculation?
- Authorization
- Logging (optional)
- Validity combinations
- Quotation rules
- Pre-calculation rules for internal use
- Payment terms
- Project voucher
- Purchase proposal / purchase order
- Teams
- Project phases
- Cost, work, and hour types
Recorded hours, costs, and materials are promptly booked to the project, either by you through the post-calculation, or by taking them from the pre-calculation.
Leveraging the power of an ERP system
The post-calculation also leverages the benefits of an ERP system, as all project administration is consolidated into a single system, encompassing everything from invoicing to employee availability.
Integrated with HRM
Digitally declared expenses by an employee appear instantly in your post-calculation, along with leave and absenteeism records. You can also assign hour types and/or work types to salary components, automatically factoring them into the salary processing. The post-calculation is approved and/or completed by a supervisor. Once completed, you can invoice the rules charged to the customer.
Keeping track of your time may not be the most enjoyable task, but it is essential for many organizations. Accurate time tracking is necessary for creating invoices and maintaining proper administration.
With AFAS, time tracking is made easy. You can quickly and easily record your working hours via InSite or the AFAS Pocket app, freeing up your time to focus on more important tasks. And with your administration always up-to-date, you can rest easy knowing that you’re on top of things.
Completing and Approving Hours
As a manager, you have the ability to approve hours before they are automatically transferred for invoicing. With InSite or the AFAS Pocket app, approving hours is a breeze, allowing you to quickly and efficiently manage your team’s hours.
Collaborating in teams enables you to easily form various project teams, leading to successful project completion.
Benefits of Working with Teams
- Assign standard tasks to team members based on their roles
- Collaborate with external project members
- Authorize employees based on their team roles
Collaborating with External Parties
With OutSite (your own portal), you can provide external parties with access to their own projects and data. This provides Project Self-Service to your customers, keeping them up-to-date and enabling secure collaboration with them.
When you deliver a successful project, invoicing is a logical consequence. By setting up project administration with AFAS as efficiently as possible, invoicing becomes a natural outcome of your project administration. Therefore, it is logical to perform project administration and accounting from one system!
There are different ways to invoice a project. The following types of invoices are available:
- Project Invoice (Automatic and Manual Project Invoice)
- Installment Invoice
- Draft Invoice
- Intercompany Invoice
AFAS has three standard methods for Work in Progress:
- Result based on completed project (CC)
- Result based on actual calculation (NTF)
- Result based on progress (POC)
With BI dashboards, you display important data in a clear and organized way. You transform raw data into understandable information, providing you with up-to-date management information!
The following dashboards are available by default:
- Billability
- Project Statistics
- Project Manager
- Project Self Service
Order management
Order management
Always have enough stock, with less administrative work
From placing an order to delivering it, simplify your administrative work with our order management system. This will give you more time to focus on truly important tasks, like providing your customers with fast and fantastic service.
With AFAS Software, you’ll have complete control over your logistics. Our system automates your business processes from order placement to delivery. This will free up more of your time to focus on what’s really important, like delivering exceptional customer service.
From order to delivery
Automate your purchasing, sales, and inventory management
For wholesalers, retailers, manufacturers, and even hospitals, inventory levels are constantly fluctuating. AFAS can help you streamline and gain an overview of the entire process from purchasing to sales, making it easier to manage your inventory and respond quickly to customer demand.
To ensure successful sales, it’s crucial to have control over your procurement processes. With InSite, you can manage all aspects of procurement, from requisitions and purchase orders to invoicing and payments.
Profit is your back-office solution, providing a centralized platform for all your business processes. With this tool, you can set up and manage your entire workflow, from order processing to invoicing and beyond.
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Inventory management is intertwined with many other departments within your company. Therefore, an inventory management system must seamlessly integrate with your business processes and departments.
Margins are often razor-thin, and customers demand faster and better service. Therefore, efficient operations are crucial. Do you have inventory in different locations? Do you have hundreds of suppliers? No problem: all information is centralized in AFAS Software.
The benefits of inventory management with AFAS
- Real-time overview of your inventory
- Support for items, work types, costs, compositions, and serial and batch items
- Manage multiple warehouses
- Integration with your accounting
- Easy to integrate with, for example, webshops, scanning solutions, product configuration, and MRP systems.
In the back office, all administrative tasks are centralized, making it easier to manage your business. With the ability to store your articles and prices, the system automates many of the tedious administrative tasks, freeing up your time to focus on more important matters. By optimizing your processes, you can ensure that your organization is scalable, without adding unnecessary administrative overhead.
Take control of:
- Articles
- Prices
- Warehouses
- Receipts
- Issuance
- Transfers
- Inventory
- Financial administration
Procurement is a crucial aspect of any business, involving the procurement of goods and services required for daily operations. The process typically involves requesting quotes, placing orders, purchasing the required items, and receiving goods. With AFAS, you can streamline your procurement process and gain valuable insights.
De voordelen van inkoop met AFAS
- The entire procurement process from order to receipt can be managed within a single system.
- You can easily record contractual agreements and set up automatic reminders to ensure timely follow-up.
- Your colleagues can initiate the procurement process by submitting purchase requests.
- Dozens of standard OCI connections are available.
- Much of the procurement process can be automated.
Effective sales management is crucial for generating revenue, and a well-organized sales process is key to achieving this. AFAS Software provides an integrated platform that enables you to manage the entire sales process from forecasting to quotes, orders, delivery notes, and invoicing. By using AFAS, you can handle financial administration from the same system, ensuring that your accounting and inventory are always up-to-date.
Here are some of the benefits of using AFAS Software for sales management:
- The entire process from order to delivery in one system
- Integration with financial administration
- Sales are processed directly into inventory
- Real-time view of your sales revenue
If you create a new product or item from different raw materials or items, it’s known as a production process or assembly. With AFAS, you can simplify the production process.
Benefits of using AFAS for production:
- Real-time insight into your sales, procurement, and inventory data.
- The entire process from procurement, assembly to sales is managed within a single system, providing a streamlined and efficient production process.
- You can use batch and serial numbers to track your inventory more effectively.
- The software supports the entire production process, whether you’re assembling products, procuring them, or decomposing them.
BI dashboards provide a clear and concise overview of important data. You can transform raw data into meaningful information, providing you with valuable insights.
Here are the standard dashboards available:
- Real-time inventory levels
- Procurement
- Spend management
- Sales Sales revenue
- Inventory
AFAS Pocket
AFAS Pocket
The #1 business app
With the AFAS Pocket app, you can handle your most important tasks and HR matters right from your phone.
Workflows
Manage your processes with insight into every step
Workflows are at the heart of automation. By capturing your organization’s business processes in software, you ensure that processes always run structured, efficiently, and sometimes even automatically.
The benefits of workflow-driven work:
- All tasks are conveniently grouped together in one place, with one way to provide feedback.
- Progress is always visible to everyone, and every step is logged.
- Save time and money by maintaining consistently high quality.
- Create your own workflows or use our standard workflow models.
- Handle all communication and processes in a structured manner.
AFAS Online
AFAS Online: Work from the cloud
AFAS Online is the cloud platform of AFAS where the software is offered. The cloud platform ensures that the software is quickly and reliably accessible, always up-to-date, and backups are regularly taken care of. We continuously invest in the hardware of the platform, so that you are always working with the latest technology.
Always up-to-date: we handle the updates
You use AFAS software through the cloud. We take care of system management, optimal security, and daily backups. You remain the owner of your data.
Working with AFAS Online means that collective labor agreement updates, new versions, patches, and legal changes are automatically installed for you. This often happens at night or on weekends at a pre-announced time. This way, you are not only up-to-date with your software, but also with laws and regulations.
Secured platform
AFAS is committed to ensuring the security of the platform on a daily basis. The AFAS Online cloud platform is therefore certified to ISO 27001:2013 and ISAE 3402 type II.
In addition, the platform is regularly tested with an Attack & Penetration test. The data center, connection, and data management are under strict supervision. This way, you can be sure that your business data is securely stored in the cloud. The data center is located in the Netherlands and is subject to Dutch legislation.
Integrating with AFAS
Connect your favorite software to AFAS and streamline your processes.
In many organizations, essential data like employee or customer information is often stored in other software products. The outcome is that the same data is stored and managed in multiple locations within the organization.
This increases the risk of errors and results in a significant loss of time. However, this can be avoided. For instance, if you work with an industry-specific application and our software simultaneously, you can avoid duplicating data entry. AFAS Connectors facilitate real-time data exchange between both applications, ensuring that they are securely connected.
Certified integrations
Many software vendors have developed standard integrations with AFAS. These integrations have been thoroughly tested for their functionality and security and are regularly maintained and certified by AFAS.
AFAS Template
Your organization is unique, but your business processes may not be. That’s why we have already set up many processes for you in the AFAS Template, specifically based on best practices from your industry.
Over the past 25 years, we have implemented our product with over 12,000 customers. Based on these experiences, we have developed a template. You can think of this template as a fixed template in which the most common processes are ready for you to use. By implementing best practices within your industry, you don’t have to reinvent the wheel yourself and you also benefit from a (current) approach that saves you time and money.
Even if you have been working with AFAS for a long time, you can still benefit from the best practices. Most of them are simply provided with a new version so that you can get started with them right away.
This is AFAS Software
AFAS is a dynamic company with a unique personality. We are proud to say that we are a little quirky, but above all, we are passionate about our customers and inspiring entrepreneurs. Our mission is to develop innovative software products that help businesses thrive while taking our social responsibility seriously.
We are committed to inspiring you! One way we do this is by creating exceptional ERP software that is essential for any company. Although it may not sound glamorous, it is crucial for any business to streamline their administrative processes. Our smart automation technology simplifies or even eliminates these processes, leaving you with more time to focus on what really matters: entrepreneurship.
AFAS & Corporate Social Responsibility
With love
Our CSR efforts are aimed at contributing to a better world, which we pursue with passion and a systematic approach. We love to measure our progress and improve every day, through automation, digitization, and innovation.
The world faces challenges like pollution, social inequality, and climate change, but the good news is that more and more people are aware of these issues. We see growing knowledge about what is good for the earth and ourselves, and a proliferation of initiatives to make the world a better place, from climate marches to The Ocean Cleanup and various legislative measures. We are proud to be part of this movement, and here’s why:
